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16 Modules. One Sphere.

Every SchoolSphere module is designed to work beautifully on its own — and even better together. Deploy what you need today, scale when you're ready.

EDMS

Electronic Document Management — store, search and share school documents securely.

  • Centralized document library
  • Version control & access logs
  • Smart search & tagging
  • Secure sharing with staff & parents
Students

Complete student lifecycle from admission to alumni, with rich profiles and parent portals.

  • Online admissions
  • Student 360° profile
  • Parent & student portal
  • Attendance & discipline tracking
Teachers

Empower teachers with digital lesson plans, class registers and communication tools.

  • Staff profiles & credentials
  • Digital class register
  • Lesson plans & schemes
  • Internal messaging
HR

Streamline human resource management — from recruitment to retirement.

  • Employee records
  • Leave management
  • Payroll integration
  • Performance appraisals
Timetable

Automated, conflict-free timetables for classes, teachers and rooms — with a combined Master TT and PDF exports.

  • Auto-generation with optimization rules
  • Conflict detection & drag-and-drop swaps
  • Per-grade and combined master timetable
  • Branded PDF downloads (per grade or full school)
Assessment

Design, deliver and analyze assessments aligned to CBC and 8-4-4 curricula.

  • Continuous assessment
  • Exam authoring & grading
  • Automated report cards
  • Performance analytics
Finance

End-to-end school finance with fees, invoices, payments and accounting.

  • Fee structures & invoicing
  • M-Pesa, bank & card collections
  • Receipts & statements
  • General ledger & reporting
Fleet

Manage school vehicles, drivers, routes and transport billing in one place.

  • Vehicle & driver records
  • Route & trip planning
  • Service & fuel tracking
  • Transport billing
Clinic

A purpose-built health module for the school sanatorium and nurses.

  • Learner medical records
  • Visits & prescriptions
  • Medicine inventory
  • Parent notifications
Procurement

Digitize requisitions, purchase orders and supplier management.

  • Requisitions & approvals
  • Purchase orders
  • Supplier & contract registry
  • Goods received notes
Library

A modern library system for cataloguing, circulation and research.

  • Book cataloguing & barcoding
  • Borrowing & returns
  • Fines & reservations
  • Digital resources
Visitors

Track every visitor entering your campus for safety and compliance.

  • Check-in / check-out
  • ID capture & photos
  • Badge printing
  • Visit history & reports
System Admin

Granular control over users, roles, security and configurations.

  • User & role management
  • Audit trails
  • Data backups
  • System configurations
CRM

Nurture admissions pipelines and alumni relationships.

  • Lead capture & tracking
  • Admissions pipeline
  • Alumni database
  • Campaigns & follow-ups
Hostels

Allocate rooms, manage boarders and handle hostel billing effortlessly.

  • Room & bed allocation
  • Boarder registration
  • Hostel fees
  • Incident & leave tracking
Reports

Beautiful, real-time dashboards and reports across every module.

  • Executive dashboards
  • Academic & financial reports
  • Export to Excel / PDF
  • Custom report builder
How it works

From onboarding to everyday success

We handle the heavy lifting so your team can focus on teaching.

Discover

We assess your needs and recommend the right modules.

Configure

We set up SchoolSphere to match your workflows and policies.

Train

Hands-on training for administrators, teachers and parents.

Support

Ongoing support, updates and improvements at your side.

Not sure which modules fit?

Let our consultants design the perfect SchoolSphere setup for your institution.

Talk to us